24 Best Appointment Scheduling Software That Will Save You Time & Money

Call center appointment scheduling

You’re busy running a growing business.

You don’t have the time to manually schedule your client appointments.

You’re looking for a reliable appointment scheduling software to save you time, and schedule client meetings without hassle.

We’re here to help! Here’s a list of the 23 best appointment scheduling software out there.

Lets Dive In!

The 5 Best Appointment Scheduling Programs That Work For Most Businesses

If you have spent any time shopping for appointment scheduling software, you’ll know there are way too many options out there. To help simplify the process for you, we’ve broken this post down into the top 5 we recommend for businesses in general, and 18 others that could be better for your business depending on the industry you work in.

Here are the top 5 that work best for most businesses:

1. Acuity Scheduling // User-Friendly Appointment Scheduling Software

best appointment scheduling software Acuity Scheduling

Acuity Scheduling is basically a virtual assistant. It is probably the most premium service of the five we’ve listed, but it works for anyone, no matter the company size.

It’s known for being very easy and user-friendly, for business owners and their customers. They offer a free package, and three premium packages that go for $15, $25, and $50 as the top, most inclusive package.

Your business can easily set up branded and customized confirmations, follow-ups and reminders within the app. The program also works with Stripe, Square, and PayPal to accept and manage payments. It also easily integrates with MailChimp, Google Analytics, Quickbooks, and more – for a total business suite.

This program thinks of everything. Some other cool features include:

  • Auto-adjusting for customer time zones
  • Auto-sends reminders to clients
  • Have clients fill out intake forms immediately after scheduling
  • Manage schedules 24/7
  • Make only certain schedules visible to clients so they can schedule appropriately
  • Easy cancellation and re-scheduling

2. Appointlet // Sales Oriented Appointment Software

best appointment scheduling software Appointlet

Appointlet focuses a lot on the sales process and how making scheduling easy and immediate for customers, you can close more deals, shorten your sales cycle, and gain loyal customers.

They layout a three step process to make things easy for the sales team or your business.

Step 1: Customize your booking page for your business, and set your custom appointment schedule.

Step 2: Share your personalized booking page with current and prospective customers. Integrate it with your website, email or landing pages for easy access to clients.

Step 3: You customers and prospects book appointments with you based on your available schedule. It gets added automatically to their calendar and yours, and saves time having to go back and forth finding time for a meeting.

Start for free for 15 days, then move to premium services at $8/month per member billed annually. OR, use the free service that continues to serve businesses with unlimited bookings, unlimited meeting types, and unlimited form fields.

3. Gigabook // Online Assistant Software

best appointment scheduling software GigaBook

Gigabook is another great online scheduling tool that schedules client services, group and employee activities, accepts payments, and sends reminders. It’s a one-stop-shop online assistant. They are a little more focused around web development and integrate with programs such as, GoDaddy, WordPress, Squarespace, and Weebly.

It’s great for freelancers and small businesses running their own websites through those platforms, making scheduling and appointment reminder management easier than ever. The calendar syncs and appointment booking are just the surface of what this software can do. Included with all account levels is project manager, business tools, downloadable reports, email and text reminders, payments, and to-do list add ons.

It only costs $12/month (billed annually, $15 for monthly) for a personal account, and $7/month (billed annually, $8 for monthly) to add on staff. Anyone can get a 14 day free trial, and you can cancel your account at any time!

4. ScheduleOnce // One Time Appointment Scheduling

best appointment scheduling software Schedule Once

ScheduleOnce puts your scheduling on autopilot. Just set it and forget it! In another easy three step process, ScheduleOnce will help you manage incoming leads with ease.

  1. Build your scenario. Set up your business scheduling one time, and your team will be ready to accept online appointments and bookings.
  2. Integrate your appointment booking scenario into your website, your email campaigns, and marketing campaigns.
  3. You will start to see your calendars fill up with current and prospective clients bookings!

This software is one of the most comprehensive of all the appointment scheduling softwares listed here. Some of the 40+ features they offer include, but are not limited to:

  • Multi-user support
  • Priority-based assignment
  • Reporting
  • Categories and tags
  • Comprehensive time zone support
  • Automatic redirects
  • Meeting Resources
  • Personalized links
  • Event type selection
  • Find by time

ScheduleOnce is also one of the most integrated platforms, syncing with Office 365, iCloud, Salesforce, PayPal, Your website, and more! If you work in the medical field, or are concerned about security and sensitive material, have no fear, this software is compliant and secure. With their advanced security, you can add-on any extra security and compliance your company requires including HIPAA compliance, FERPA compliance, PCI compliance, and more Accessibility.

Companies can request a demo anytime, or try it for 14 days, with no credit card and no commitment. It’s highly affordable and works for any size business. For up to three users it’s just $15 a month, and for 4-100 users it goes down to $10 a month.

5. SimplyBook // Real-Time Scheduling Software

best appointment scheduling software Simply Book

Lastly, SimplyBook offers an enterprise scheduling software that shows more conversions from leads for your business. The software allows for real-time scheduling and round the clock management of all your bookings. This solution can grow your business by enhancing customer engagement within your sales channels.

Omni-channel scheduling solutions, 50 customizable features, and a comprehensive dashboard makes this an undeniably easy and useful tool for businesses big and small. Cut your sales time in half or more by allowing easy scheduling from clients right away, before you even meet.

With packages ranging from completely FREE, to the premium all-inclusive package for $59.90, it’s an investment worth making in your business. The most premium package includes HIPAA compliant services, rewards and referrals add-ons, and link removal. This unique appointment scheduling software goes above and beyond for small businesses.

19 Industry-Specific Appointment Scheduling Software Options

Sometimes your business has specific needs, especially around the appointment scheduling process. In this case, providing a more personalized, or service-specific value proposition can make a big difference.

Here are 18 industry-specific options you might want to consider:

1. Time Tap

best appointment scheduling software Time Tap

With a focus on customization & personalization, Time Tap’s appointment scheduling software will fit to meet your needs.

Check out the Time Tap Website for more info!

2. MindBody

best appointment scheduling software MindBody

With a focus on personal fitness & wellness, MindBody is for businesses looking to dramatically improve their customer relationships.

Check out the MindBody Website for more info!

3. Vagaro

best appointment scheduling software Vagaro

If you run a salon or spa you need to check out Vagaros appointment scheduling software. With multiple industry-specific features, its a great option.

Check out the Vagaro Website for more info!

4. Wellness Living

best appointment scheduling software Wellness Living

If you are a health and wellness company, you should check out Wellness Living’s easy to use scheduling software that makes you more available to your clients.

Check out the Wellness Living Website for more info!

5. EZnet Scheduler

best appointment scheduling software EZnet Scheduler

Claiming to be 100% customizable, EZnet Scheduler’s focus on adaptability makes them a prime candidate for businesses that have specific scheduling needs.

Check out the EZnet Scheduler Website for more info!

6. Booker

best appointment scheduling software Booker

Positioned to best service Salons & spas, Booker works closely with your website to create a seamless appointment scheduling process.

Check out the Booker Website for more info!

7. WorkPath

best appointment scheduling software workpath

With the goal of saving both time and money, Workpath automates your scheduling process, enables easy communication between you and your team.

Check out the WorkPath Website for more info!

8. Alpega

best appointment scheduling software Alpega

Alpega’s cloud-based appointment booking software is geared towards shippers and carriers. If you need on-the-go scheduling, they’re a solid choice.

Check out the Alpega Website for more info!

9. Housecall Pro

best appointment scheduling software Housecall Pro

For service pro’s on the go, Housecall Pro enables its users to schedule appointments anywhere as long as they have access to a smartphone or tablet.

Check out the Housecall Pro Website for more info!

10. Pike13

best appointment scheduling software Pike13

As an all-in-one appointment scheduling software, Pike13 helps you sort classes, manage clients, report, manage payment, and more.

Check out the Pike13 Website for more info!

11. vCita

best appointment scheduling software vCita

If you are on the hunt for a self-service appointment scheduling software, you should check out vCita. They can even help with client event registration.

Check out the vCita Website for more info!

12. Luma Health

best appointment scheduling software LumaHealth

With a focus on the medical industry, Luma Health’s appointment scheduling software provides your patients the ability to self-schedule & so much more.

Check out the Luma Health Website for more info!

13. Rosy Salon


If you’re running a salon or spa and want a simple scheduling software, check out Rosy Salon. They seal the deal with client booking and text and email service.

Check out the Rosy Salon Website for more info!

14. Shedul

best appointment scheduling software Shedul

Shedul is another great option for spa and salon business owners. With sale & product support, this appointment scheduling software can really lighten your load.

Check out the Shedul Website for more info!

15. Campus Calibrate

best appointment scheduling software Campus Calibrate

With a focus on higher education, Campus Calibrate is a campus-wide scheduling and reporting system that helps with so much more than just planning appointments.

Check out the Campus Calibrate Website for more info!

16. FlexBooker

best appointment scheduling software FlexBooker

With the ability to plug directly into your website, FlexBooker is a great option for business owners looking to convert appointments on their website.

Check out the FlexBooker Website for more info!

17. Fons

best appointment scheduling software Fons

With a focus on payment processing, Fons is a great option for businesses that need a scheduling program, and handle online payment regularly.

Check out the Fons Website for more info!

18. Genbook

best appointment scheduling software Genbook

Focusing on small businesses, Genbook has made their software simple, and cloud-based for those busy business owners who need all the time they can get.

Check out the Genbook Website for more info!

19. AppointmentPlus

The key value AppointmentPluss offers with their appointment scheduling program is their live support and speedy software implementation.

Check out the AppointmentPlus Website for more info!

Need More Appointment Scheduling Help?

Customer Traac gives a personal touch to appointment scheduling, by putting a voice and a personality to the customer. We understand the importance of pre-scheduling appointments with your clients, and following up on missed appointments, dropped calls, or unresponsive clients. Let us keep your calendar full, and your customers happy.

If you think we may be able to help improve your customer satisfaction or help with appointment scheduling, give us a call today! We’d be happy to help you out or point you in the right direction if we aren’t a good fit.


Frequently Asked Questions:

How do I know if my business needs appointment scheduling software?

There are many reasons to pick up an appointment scheduling software, but the number one reason would be if your business spends a lot of time scheduling appointments and its not a seamless process. Good appointment scheduling software can dramatically reduce the time your team spends on scheduling customer appointments.

What are the biggest benefits of using appointment scheduling software?

By far the biggest advantages a business can yield form using appointment scheduling software revolve around time-saving. If your scheduling system is slow, inefficient, bulky, or outdated, you can really save your team time and business money by upgrading your appointment scheduling software.

How do I know when I should purchase appointment scheduling software?

The signs your business needs to purchase appointment scheduling software are initially obvious: your spending too much time scheduling appointments or your current system is dropping the ball in one way or another. Your business’s needs may be more unique though, so get in touch with us today and we’ll help point you in the right direction.